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September 2020 Parents Info

Upperby Primary School

September 2020 Returning to School Protocol and Procedures- Information for 

Parents and Other community members.


In line with the Department for Education’s instruction, it is our plan that all pupils, in all year groups, will return to school full-time from the beginning of the autumn term - Thursday 3rd September 2020 .   The school has INSET days on 1st and 2nd September.  Our planning is underpinned by the Department for Education’s advice on effective infection protection and control which states the following:

“We are asking schools to prepare for all pupils to return full-time from the start of the autumn term, including those in school-based nurseries. Schools should not put in place rotas.

Schools must comply with health and safety law, which requires them to assess risks and put in place proportionate control measures. Schools should thoroughly review their health and safety risk assessments and draw up plans for the autumn term that address the risks identified using the system of controls set out below. These are an adapted form of the system of protective measures that will be familiar from the summer term. Essential measures include:

  1. a requirement that people who are ill stay at home
  2. robust hand and respiratory hygiene
  3. enhanced cleaning arrangements
  4. active engagement with NHS Test and Trace
  5. formal consideration of how to reduce contacts and maximise distancing between those in school wherever possible and minimise potential for contamination so far as is reasonably practicable

How contacts are reduced will depend on the school’s circumstances and will (as much as possible) include:

  • grouping children together
  • avoiding contact between groups
  • arranging classrooms with forward facing desks
  • staff maintaining distance from pupils and other staff as much as possible”


At Upperby Primary School we will continue to develop all our systems we implemented during the Summer Term and for our Childcare Hub.  Many of the protocols and procedures that were implemented during this time will remain the same in the autumn term with the expectation that they will further embed so that children who did not attend in the summer term will themselves adopt the measures also.

All protocol and procedures are aligned to the Risk Assessment of Schools document that has been produced using a LA-approved template following ‘Guidance for full opening: schools’   ( It is a legal requirement to review and update the previous risk assessment.  School has completed this in advance of opening.

“The following plan outlines relevant detail from the government’s guidance with further detail about how Upperby Primary School will adopt measures and ensure compliance to the statutory elements within. The aim of this plan is to minimise the risks, whilst acknowledging that we can’t negate them entirely.”   


System of control




Minimise contact with individuals who are unwell by ensuring that those who have coronavirus (COVID-19) symptoms, or who have someone in their household who does, do not attend school




If a member of staff, pupil, parent or any other adult show symptoms of Coronavirus or they have tested positive within the last 7 days, they are not to attend school. The symptoms have been communicated with all members of the school community on multiple occasions and will be shared again before the autumn term.   Posters in school will display symptoms as a constant reminder.


If an adult becomes unwell, they are to remove themselves from the building immediately.


If a child in the setting becomes unwell, the existing guidelines will be followed i.e. the child will be removed to a designated isolated space, with toilet facilities, where they can be monitored and supported until they are collected by their parents or carers. Staff caring for a child in this situation will be wearing PPE.


The member of staff supporting the symptomatic child does not need to home to self-isolate unless they develop symptoms themselves or if the symptomatic child subsequently tests positive or they have been requested to do so by NHS test and trace.


The child or adult should then be tested for coronavirus. If the test is negative the child can return to the setting assuming they are well enough. If the test is positive, then the school will follow the guidance provided public health England, it may involve all children and adults within that group self-isolating for14 days and not attend school. Whether or not the whole bubble will close is dependent on the conditions of the day, rather than waiting for a test result



Clean hands thoroughly more often than usual.

Adults and children are to wash their hands or use hand sanitiser on the following occasions:

  • Entry to school
  • Before/after break times and lunchtimes
  • When they change rooms
  • Before leaving school
  • Anytime that they visit the toilet or cough/sneeze in to their hands.


Sanitising stations are located in each classroom and additional hand sanitisers are located at appropriate points in school i.e. the main reception desk and CDC reception desk for visitors and staff upon arrival.  Sanitiser will be located by the photocopier for staff and located in the hall for staff during lunch time.


Hand hygiene protocols are to be re-visited at the start of each day for the first 2- 3 weeks of term and then regular reminders about the expectations of practices and protocols in school. They will be established as part of our behaviour expectations.



Ensure good respiratory hygiene by promoting the ‘catch it, bin it, kill it’ approach.

The children will be reminded or taught how to use a tissue to maintain good respiratory hygiene.   Posters will be displayed around the school to encourage children to catch it, bin it and kill it.    Children will be reminded that if tissues are regularly disposed of throughout the day, they should be thrown away in classroom bins and their hands must be cleaned afterwards.


Where pupils struggle to maintain as good respiratory hygiene as their peers (spitting etc.) they will need an individual risk assessment to ensure measures can be put in place to reduce the risks. This is not a reason to deny these pupils face-to-face education.   Parents will be fully included in this process.


System of control




Introduce enhanced cleaning, including cleaning frequently touched surfaces often, using standard products such as detergents and bleach


Additional cleaning staff will be in school during the school day over an extended period covering lunchtime to clean door handle, empty bins and clean toilet areas across the school.


In classrooms, adults will clean tables, surfaces and door handles using the wipes provided. Each class will have their own allotted set of classroom cleaning equipment in a storage box. 


Children will be allowed to go to the toilet as they would do in a normal school day, however staff need to be very aware of how many other children are also using the toilet and ensure that children wash their hands afterwards.


If we are required to clean an area after a positive case of coronavirus has been identified, we must follow the guidelines (





Minimise contact between individuals and maintain social distancing wherever possible.

The purpose of ‘bubbles’ is to minimise contacts and mixing between people, reducing the transmission of coronavirus.

We will do everything it can to maintain this whilst still delivering a broad and balanced curriculum. Within bubbles, children and adults must also take measures to distance themselves where at all possible.  

Grouping the Children


There has been recognition from the DfE that children cannot distance themselves from staff or from each other. Bubbles provide an additional protective measure and they make it quicker and easier to identify those who need to self-isolate as a result of a positive test result.  


In order for Upperby primary to offer a curriculum that is best placed to support ‘catch-up’ our bubbles will need to be in phase bubbles – i.e.  EYFS, Key stage 1, Lower Key Stage 2, Upper Key Stage 2.  However we will try to ensure that for the majority of the time individual classes are kept as a bubble.


All teachers and other staff can operate across different classes and year groups in order to facilitate the delivery of the curriculum.  As much as possible staff working in school will be limited to the classrooms they access, however there may be occasions that staff work across different phase groups and different classrooms.


Measures within the classroom


Adults will encourage children to socially distance reduce the amount of time that they are in face-to-face contact with one another.  However we recognise that this will be challenging especially for younger children.  We recognise that children will have close contact with other children or adults during the school day.


Classrooms have been adapted while still providing opportunities for younger children to learn through play. In classrooms where tables are used, they face the front and children sit side-by-side.  All children have a personal set of resources for their own use, other resources will be shared and cleaned appropriately after use.


Children with additional needs should receive as much support as normal but adults are to be extra vigilant and mindful of their face-to-face time with the children and reduce this where possible.  

System of control





Minimise contact between individuals and maintain social distancing wherever possible.

Staff working closely with children need to be vigilant and try to work side by side as much as possible and where possible ensure some social distancing.  Any face to face contact should be kept to an absolute minimum.  Teachers have a working space at the front of the class than ensures that for the majority of the time they can socially distance.   


Other measures in school

There will be no whole-school events where children and adults are required to congregate.


Class assemblies or Year group assemblies will take place, however the children will be required to distance and no singing will take place.


The corridors have 2 metre markings to support social distancing for adults in school.  Markings indicate which side of the corridor everyone should be walking.  


A selection of the accelerated reader books will be placed in classrooms to minimise contact with different groups of children.   Books that are returned to school will be stored for at least 3 days before they are returned to the reading scheme. 


Children will be not be allowed to bring items from home, such as toys. 

No backpacks will be allowed in school due to limited space in cloakrooms.  Children will only bring their packed lunch – which will be stored within year groups, a water bottle and their reading folder.  Children who do not have a reading folder will be provided with a plastic wallet to take home their reading books.  


P.E kits which include a change of footwear (Black plimsolls) should be sent to school on the 3rd September.


Measures for arriving at and leaving school (including break/lunch times)


To minimise the number of people moving around the school site at any one time the school has staggered start and finish times.  Different year groups will use different gates to minimise contact with other year groups.  There will be no access on the Key stage 1 playground from the Uldale Road gate


Children in Nursery, reception, Year 5 and Year 6 will use the ULDALE ROAD gate 

Children in Year 1, Year 2, Year 3, and Year 4 will use the NURSERY ROAD gate.




Start and Finish times for each Year group will be posted on the school website and are included in the parent’s letter.


Parents are encouraged to walk to school where possible and only one parent will be permitted on the school grounds.

School will gather information in September as to how children get to school for TRACK and TRACE purposes. 

Parents of older children are encouraged to drop children off at the school gate to reduce the numbers of people on site.

Parents need to arrive at their allotted time and not congregate on the school grounds.  Children up to Year 4 will be supervised until they are collected.




System of control





Minimise contact between individuals and maintain social distancing wherever possible.

The DfE guidance states that coming into the site without an appointment is not allowed.  

The school office is not to be accessed by parents unless an appointment has been made.  Parents will need to telephone the school to make appointments.  Parents will not be allowed to access the building during arrival and collection times.  Parents will be encouraged to telephone school if they have a concern. 


Face coverings

The DfE guidance currently states “wearing a face covering or face mask in school is not recommended”.   Children arriving in face masks will be required to remove them before coming in to school.



Each class will be allocated specific playtimes and playground areas.  Children must not go onto other class areas while they are playing outside...


Lunchtimes will be organised slightly differently.  Children will be kept with classes, some children will eat in the hall, others in the classroom.  Hot meals will be available and ordered in the normal way via ‘Lunch shop’.   The children will be kept within their own class and playground area over lunchtimes. 


Other considerations


A record of all visitors must be kept to support Test and Trace – all visitors are to use the entry system in the reception area.  


Supply teacher and temporary staff can move between schools, however whenever possible Upperby primary school will limit the use of any external staff. 


Specialist teacher and other external agencies to support pupils will be able to access school, they will be made aware of school procedures and adhere to them.


To ensure good ventilation in school, all classrooms will have their windows open when children are working in the classroom.


Where necessary, wear appropriate personal protective equipment (PPE).

PPE should only be used for two reasons; where an individual is presenting with coronavirus symptoms and/or when a child is receiving intimate care (toileting/relevant first aid support).



Children need to know that some adults might be wearing PPE and that it is ‘ok’.


Response to any infection



Engage with NHS Test and Trace.

Parents and staff are expected to engage in the NHS Test and Trace process if required to do so.

Anyone who displays symptoms of coronavirus can and should get a test and follow guidance for self-solation.


If the test result is negative, the child can return to school assuming they would do so under normal circumstances.  If the test result is positive, the child and family need to follow the ‘stay at home’ guidelines.


If parents refuse to share results of the test, we will assume it is positive and the children / family will have to isolate for the appropriate time. 


System of control


Response to any infection


Manage confirmed cases of coronavirus (Covid-19) amongst the school community.

If there is a confirmed case school will contact the local health protection team.


School must provide the details of those children/adults that have been in direct close contact with the child/adult (face-to-face contact for any length of time); proximity contacts (extended close contact – within 1m-2m for more than 15 minutes); travelling in a small vehicle with the infected person. 


School will inform parents of the infection, but we will not reveal the name of the infected child/adult.   Information will be provided for parents relating to self-isolation for the child and members of the household to ensure information provided is up to date.


School will not (as per the DfE instruction) be able to ask for evidence of negative test results or other medical evidence before admitting children back after a period of self-isolation.  However we expect parents to be open and honest with school to ensure the safety of everyone in our community. 

Response to any infection



Contain any outbreak by following local health protection team advice.

School will continue to seek advice from the local health protection team


If school has 2 or more confirmed cases within a 14 day period, this could be considered an outbreak and greater measures would need to be put in place. The health protection team would advise throughout.   This could result in a phase bubble lockdown, a school closure or/and a mobile testing station being established in school.


Testing will focus on the affected classes, then their year groups and then the remainder of school if required.


Dear Parents and carers


I am really looking forward to welcoming everyone back to Upperby Primary School.  Many children have been away from the school site for many months and we recognise that some children (and their parents) may be anxious about returning to school, we will also have some children (and parents) who cannot wait to return.  All the staff at Upperby Primary School have worked hard to ensure we have organised the school to ensure everyone’s safety in school.  If parents do have questions or concerns I would encourage you to contact school via e-mail and we will respond as soon as we can.


I hope everyone in our school community will appreciate that we have had to make changes to school routines and procedures, we expect everyone to respect the new procedures, they are there for the health and safety of our whole school community.

It is vital that parents carefully read the school protocols and procedure document for September 2020.   Please do not hesitate to contact school if you have questions. 

Please contact school via

Below is wider information about returning to school in September.


Access to the school site.

Arrival and departure from school is very busy, to minimise contacts we have two start and finish times and two entrances and exits.  I am sorry if this causes some minimal disruption for you but it is vital that everyone follows the directions given to ensure the safety of everyone.  

To ensure the school site is more secure we have had a new system fitted to the gate accessing the Key Stage 1 playground from Uldale Road.  This gate is secured and only accessed via the intercom system.  Please note it will not be opened during arrival and departure of children to minimise contacts at this busy time.

The children are returning to the classes they left in March and will have the same teacher again until 14th September.  The children will have an opportunity for transition from 10th September.

Nursery children who are continuing in the Nursery class should follow instructions provided by Mr Stokes.   

Children who are new to school and starting in reception classes should follow the induction instructions provided by Miss Davidson.


Arrangements for drop off and pick up

Where it states CURRENT – it relates to the class the children attended in MARCH.  i.e. If your child was in Neverland in March,  you need to read the instructions for CURRENT YEAR 1.  If your child was in nursery in March and is moving to reception, you need to read the instructions for CURRENT NURSERY.

CURRENT NURSERY children moving to reception will start to 8.45am and will leave at 3.00pm.  Please use the ULDALE ROAD gate and follow the path round behind reception classes.

CURRENT RECEPTION children will start at 9.00am, with the reception classroom doors opening at 8.45am.  Please use the ULDALE ROAD gate and the path to the reception playground.

CURRENT YEAR 1 children will start at 8.45am with doors opening at 8.35am and leave at 3.05pm. Please use the NURSERY ROAD gate and enter via Year 1 and 2 cloakroom door.

CURRENT YEAR 2 children will start at 9.00am with the cloakroom door opening at 8.50am and leave at 3.15pm.  Please use the NURSERY ROAD gate and enter via the Year 1 and 2 cloakroom.

CURRENT YEAR 3 children will start at 8.45am with doors opening at 8.35am and leave at 3.05pm. Please use the NURSERY ROAD gate and enter via Year 3 and 4 cloakroom door.

CURRENT YEAR 4 children will start at 9.00am with the cloakroom doors opening at 8.50am and leave at 3.15pm.   Please use the NURSERY ROAD gate and enter via the Year 3 and 4 cloakroom.

CURRENT YEAR 5 children will start at 8.45am with doors opening at 8.35am and leave at 3.05pm, please use the ULDALE ROAD gate and use the path around the reception unit to the key stage 2 playground and enter the classrooms from the courtyard.


Attendance expectations

Now the circumstances have changed and it is vital for all children to return to school to minimise as far as possible the longer-term impact of the pandemic on children’s education, wellbeing and wider development.   School attendance will therefore be mandatory again from the beginning of the autumn term.


School will re-establish attendance routines as before i.e. we will continue to record and monitor attendance as we did pre-covid and any absence will be followed up.   If your child is going to be absent please ensure you contact school before 9.30am to explain the reason for the absence.

Pupils who are shielding or self-isolating

If rates of infection in the local area rise, then some parents who have children who were once shielding due to medical advice may wish to isolate their children again. School will follow the latest advice in this circumstance.   Where children can’t attend school as parents are following clinical and/or public health advice, absence will not be penalised.  Work will be provided by school and it is expected that this work is completed during this period.

Pupils and families who are anxious about return to school

If parents of pupils with significant risk factors are concerned, we will provide opportunity to discuss the safety at school and the procedures in place in an attempt to provide reassurance – this could be via a virtual meeting. 

We will work with families to re-assure them and enable all pupils to access learning in school.   All children are expected to return to school on 3rd September.


Breakfast and After School clubs.

Currently we will not be providing wrap around care, while we ensure all our safety measure are fully embedded in school and children are settled back into school routines.  It is anticipated that the breakfast and afterschool club will open up after the October half term, unless new guidelines are released to change this situation.


Afterschool clubs

Teaching staff will be running additional teaching groups after school within their own class.  Therefore there will be no afterschool clubs run by teaching staff for the foreseeable future.  Children will be asked to attend additional teaching groups, we expect parents to support school in this matter, this will enable teaching staff to support children further and ensure they target support appropriately.   Letters will be sent home after 14th September and the clubs will start the week beginning 21st September.


Educational Visits

The Year 5 residential to Brathay has been postponed until Spring term 2021.  If you have already paid a deposit and you would like to cancel your place please contact school by 21st September to ensure school does not incur additional costs for the trip.  School will continue to monitor guidance provided by DfE relating to residential trips.  No Residential trips will take place during Autumn term 2020.

At the moment the school is not anticipating any local trips for the children until we feel that we can ensure all the requirements can be met to ensure the safety of the children.


I hope many of your questions will be answered in this letter and the school protocols and procedure document for September 2020, which is also on the website.   I want to reassure parents that we are trying to minimise as many risks as possible while ensuring your child(ren) still enjoy school and have a wide curriculum.  


I look forward to seeing you on 3rd September.   Please ensure you socially distance for the safety of our whole school community.

Enjoy the rest of the holidays.

Mrs Hodgkins




Dear Parents and Carers            

I would like to thank you for all your support and understanding during the last few months.   Everyone has had a different journey and I know most people are looking forward to returning to school.  If you have any concerns about returning to school, please contact school to enable our staff to support you.   Guidelines are not fully finalised and I hope parents will understand that there will be changes to the planning we have to make and adjustments on-going when school returns.

When the children finished in March, we had no time to prepare the children for the school closure and consider any transition for the children.  We feel that children need time in September to be with the staff that know them really well and can support them in their return to school.   All the children, including nursery children will return to school to their current teacher and their current classroom.  New teachers will be announced in September and we will ensure that the children have a smooth transition to their new classes.  


The children return to school on THURSDAY 3rd SEPTEMBER.


We will be staggering arrival and departure time for Year groups in September to ensure that we can ensure parents have space for social distancing.  I expect parents to follow the guidelines for everyone’s safety, this may mean that you have to use a different gate to enter school, this helps to minimise contact for everyone on site.   


PLEASE NOTE – PARENTS ARE NOT ALLOWED IN THE SCHOOL BUILDING.  If you need to speak to a member of staff please phone 01228 815460.  Staff will be available at the cloakroom doors but will maintain social distancing.


CURRENT NURSERY children will start to 8.45am and will leave at 3.00pm.  Please use the ULDALE Road gate and follow the path round behind reception classes.


CURRENT YEAR 1 children will start at 8.45am with doors opening at 8.35am and leave at 3.05pm. Please use the Nursery Road gate and enter via Year 1 and 2 cloakroom door.


CURRENT YEAR 3 children will start at 8.45am with doors opening at 8.35am and leave at 3.05pm. Please use the Nursery Road gate and enter via Year 3 and 4 cloakroom door.


CURRENT YEAR 5 children will start at 8.45am with doors opening at 8.35am and leave at 3.05pm, please use the ULDALE Road gate and use the path around the reception unit to the key stage 2 playground and enter the classrooms from the courtyard.


CURRENT RECEPTION children will start at 9.00am, with the reception classroom doors opening at 8.45am.  Please use the ULDALE Road gate and the path to the reception playground.


CURRENT YEAR 2 children will start at 9.00am with the cloakroom door opening at 8.50am and leave at 3.15pm.  Please use the Nursery road gate and enter via the Year 1 and 2 cloakroom.


CURRENT YEAR 4 children will start at 9.00am with the cloakroom doors opening at 8.50am and leave at 3.15pm.   Please use the Nursery road gate and enter via the Year 3 and 4 cloakroom.


Parents need to be prompt bringing their children to school in the morning.  Any late arrivals will have to enter via the main entrance and will need signing in.


At the end of the day, children are to be collected from the same doors that they entered in the morning. 


To minimise the risk of transmission of the virus, children are not to bring additional items from home. 

The children will need their water bottle and book bag (please return any school books at the start of the term) and lunchbox if required.    The children are not allowed to bring a backpack – if they do not have a school book bag, school will provide a plastic wallet.


School will be organised slightly differently. 


Classes will be kept apart as much as possible and work in ‘bubbles’, these may be classes or year groups.    I have added some pictures to give an indication of how the classrooms will be set out in September.   All classrooms will be well ventilated.


Playtimes will be taken as a class on an allocated part of the playground.  Please support us by explaining to the children that they need to stay in their own bubble and not mix with other groups at playtimes. 


Lunchtime will be slightly different with some classes eating in the classrooms.  Lunchtime playtimes will be shorter, however the children will be having short outdoor breaks during the day.

Resources will be minimised, children will have their own bag of resources at their table and any shared resources will be sanitised before use by another group.



Due to the complexities of keeping the children in class or Year group bubbles, the after school and breakfast club will not be open until after the October half term holiday.   I know this will be frustrating however we need to consider the safety of the children and staff.   


I imagine many parents have lots of questions to ask, if you would like to ask any questions you are welcome to e-mail or

– please be aware we will have more guidance as towards the end of the summer holidays so some information we may not have at the present time.


I would like to take this opportunity to thank all the staff at Upperby School who have worked tirelessly over the last few months to support the school community.  


I hope everyone has a safe and happy summer holiday and we look forward to our Upperby family returning to school in September.


Mrs Hodgkins


The pictures below show how the classrooms will be set out for September. 

All tables will face forward and children will have their own equipment.   

Every classroom has a sanitising station, the children must sanitise every time the enter or leave the classroom.    All classrooms have wipes to ensure the tables are kept clean.

The corridors are marked to ensure the children walk to the side and ensure space between the children.

Please keep checking the website for updates. 

More information will be added as further guidance is issued.